AIIM

AUGUST 10, 2021

Put more intelligence into governance either by auto-tagging and categorizing content to kick off a retention workflow or by proactively managing the archival of business content and disposal of ROT. Organizations must oversee this activity across multiple jurisdictions. Bake governance into the process.

Information governance 204

Information governance Government ROT Unstructured data 204

Gimmal

AUGUST 17, 2023

Redundant, obsolete, and trivial (ROT) information likely dominates your content stores. We collect data from organizations every day to understand why information governance problems exist, and there are generally five reason your files are ROT(ting). Five Reasons Your Files are ROT(ting) 1. Does it drive workflow?

ROT 52

ROT Metadata Cleanup Records Management 52

AIIM

JULY 23, 2020

Some of the issues to consider here: Redundant, Outdated (or Obsolete), and Trivial Content (ROT): A migration takes long enough without including terabytes of outdated, personal, or irrelevant information. But, migration is much broader than just records. Does this information still need to be actively accessible?

Metadata 269

Metadata Records Management Data structuring ROT 269

AIIM

JUNE 3, 2020

62% of organizations have essentially given up on the ROT problem, relegating it to manual approaches or simply keeping everything. 62% of organizations have essentially given up on the ROT problem, relegating it to manual approaches or simply keeping everything. Meanwhile, the bad guys have become even more advanced.

Information governance 203

Information governance Government ROT Digital transformation 203

AIIM

AUGUST 7, 2019

Also on this episode , Kevin chats with Rikkert Engels , CEO of Xillio, about best practices in content services including, migration and integration, dealing with ROT, preparing for the future, and more. When I was a kid in grade school, I always hated homework because it often stood in the way of going outside to play with my friends.

Artificial Intelligence 117

Artificial Intelligence ROT Content services Libraries 117

AIIM

NOVEMBER 17, 2017

It's hard to overestimate the impact of SharePoint on the information management market. Since its humble beginnings in 2001, it has grown to nearly 200 million seats and is found in every industry sector. If you're reading this blog post, you likely have SharePoint in your organization. Rather, there are two main issues.

Metadata 136

Metadata ROT Government Information governance 136

Krebs on Security

FEBRUARY 5, 2023

The Twitter account for the Lizard Squad tweeted the news of Kivimäki’s non-sentencing triumphantly: “All the people that said we would rot in prison don’t want to comprehend what we’ve been saying since the beginning, we have free passes.”

ROT 280

ROT Security Access IT 280

Gimmal

FEBRUARY 21, 2022

By minimizing the redundant, obsolete, and trivial content (ROT) , your organization organically generates cost savings. ROT makes it more difficult to find what you need when you need it. Not everything within your company needs to be considered a record. That is when a more developed records management strategy comes in.

Records Management 96

Records Management ROT Compliance Paper 96

Gimmal

JANUARY 16, 2025

Apply ROT data remediation to purge unused or obsolete files Establish Clear Governance Strong governance structures ensure consistent application of retention policies: 1. Schedule ROT Data Remediation tasks to keep systems clutter-free 3. YouTube Video: What is GDPR? Define roles and responsibilities around data handling 2.

ROT 52

ROT Artificial Intelligence Information governance Compliance 52

Gimmal

OCTOBER 14, 2024

“eDiscovery fire drills in organizations large and small are like an annual checkup that finds the ROT data bloat associated with poor information governance lifecycle practices,” says Greg Buckles of eDiscovery Journal. For more information, visit [link].

ROT 52

ROT Digital preservation Information governance Archiving 52

OpenText Information Management

FEBRUARY 11, 2025

Not only was the company faced with high volumes of assets, but the formats spanned audio, images, texts and videos and were spread across different repositories with various rights and interfaces. Something had to change - the pace of business demanded it. Check out more of the stations efficiency gains, here.

Analytics 64

Analytics ROT Unstructured data Archiving 64

Info Source

AUGUST 31, 2018

Leon-Rot, Germany, on September 19, 2018. Plano, Texas / Cologne, Germany – Top Image Systems Ltd. NASDAQ: TISA), a global innovator of intelligent content processing solutions, will showcase its next-generation accounts payable automation solution for SAP at the DSAG Theme Day, “Electronic Invoice Processing for SAP,” held in St.

ROT 40

ROT Analytics IT Compliance 40

OpenText Information Management

AUGUST 29, 2024

Addressing issues like ROT data—redundant, obsolete, or trivial information—is critical to maintaining data relevance and utility. Artificial intelligence (AI) has become an everyday buzzword, and for good reason: it's significantly changing the way businesses operate and thrive. Effective AI relies on high-quality, well-managed data.

ROT 110

ROT Artificial Intelligence Risk Paper 110

AIIM

JUNE 29, 2021

Obviously, there aren’t hard boundaries between any of these – they are dynamic and overlapping – but isolating them helps us drill down into their unique characteristics and capabilities. It also helps identify the skills and the solutions required to achieve the business objectives they enable. But the reality is something different.

Artificial Intelligence 223

Artificial Intelligence Content services Cloud Paper 223

John Battelle's Searchblog

APRIL 21, 2023

. “Why BuzzFeed News folded” it promises, then goes on to willfully fail to answer the question – in much the same fashion every other story has noted the latest catastrophe in what used to be called “the news business” these days. ” True, but wrong. .” ” True, but wrong. Plutocrats.

ROT 124

ROT Marketing IT 124

Thales Cloud Protection & Licensing

JANUARY 22, 2020

Within a cryptographic system that uses asymmetric cryptography, there is typically a Root of Trust (ROT) that can generally be trusted. ROT is most often protected by a hardened hardware module like an HSM. Encryption isn’t a foolproof security measure, however. Root of Trust. All of this takes place within a secure environment.

Cloud 111

Cloud ROT Encryption Marketing 111

eDiscovery Daily

JANUARY 25, 2018

In 2016, a study by Veritas found that as much as 85% of ESI is Redundant, Obsolete, or Trivial (ROT). most of it ROT. How does your organization keep ROT at bay? Here’s a famous example of a case where a company failed to meet its duty to preserve. So, what do you think?

ROT 34

ROT Libraries Information governance Risk 34

John Battelle's Searchblog

JANUARY 25, 2019

I have spent 30-plus years in the tech and media industries, mainly as a journalist, observer, and founder of companies that either make or support journalism and storytelling. When it comes to many of the things I am going to talk about here, I am not an expert. For whatever reason, I did this by founding or co-founding companies. It’s Broke.

Government 92

Government IT Marketing ROT 92

AIIM

OCTOBER 29, 2019

As a reflection of this, in the original AIIM Electronic Records Management course , we identified 4 business drivers, and the first one listed was compliance (along with continuity, effectiveness, and efficiency). But while compliance is important, it’s insufficient as a business driver. So, if you’re a records manager, what is to be done?

Records Management 131

Records Management Metadata Compliance Analytics 131

Preservica

AUGUST 18, 2020

This is contained in the JSON and can be shown in the render tool but introduces the concept of link rot – how do we know that the information linked is the same as the time of tweeting or that the URL even still exists. This goes into much more detail than what you see on the screen and gives you great confidence that it is complete.

Digital preservation 105

Digital preservation Metadata ROT Archiving 105

Everteam

FEBRUARY 13, 2019

Gartner, AIIM, all the research and advisory forms agree that over 80% of the information organizations store is ROT (redundant, trivial or obsolete). A lot of that ROT is what is hidden across your company applications and repositories. And you are collecting more of it every day.

Compliance 56

Compliance ROT Government Cloud 56

Everteam

MARCH 27, 2019

We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally). We talk a lot about how you need to get control of the dark data spread across disconnected silos in your company.

ROT 73

ROT Archiving Analytics Metadata 73

AIIM

JANUARY 5, 2018

I've taken quite a few vintage quilts out of attics, quilted them, and they are now in use daily and loved - versus rotting away. What questions are you asked the most by your colleagues? It seems like instead of discussing data and information management, people tend to want to discuss the "how do I" in everything from I-phones to Excel.

ROT 99

ROT Mining Data breaches Risk 99

AIIM

FEBRUARY 7, 2019

In addition, we’re working on an IG Implementation plan that includes email, privacy, reducing ROT and other initiatives. How does content analytics bring value to enterprise information governance? As one Director in our organization said recently, “Why should I be concerned with Information Governance, how does it add value to the business?”

ECM 80

ECM Analytics ROT Information governance 80

Everteam

DECEMBER 17, 2018

To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). And what about the information that is ROT (redundant, obsolete and trivial)? If it’s ROT, wouldn’t it make more sense to get rid of it completely? Storage Savings.

Cleanup 49

Cleanup ROT Archiving Compliance 49

Preservica

JUNE 8, 2020

Digital disasters of systems are increasingly common due to a number of factors including human error, computer job error, natural and manmade disasters, cybercrime, bit rot, and file format obsolescence. Here are examples of how disk rot, a natural disaster, and data breaches can cause monumental losses.

ROT 52

ROT Digital preservation Data breaches Archiving 52

ARMA International

AUGUST 19, 2020

Taxonomies can tell us a lot because they’re a reflection of what they organize. Last year, the ARMA team developed a taxonomy to apply to our ARMA InfoCon conference sessions, to make it easier to navigate our myriad of sessions. Since a taxonomy is a reflection of what it organizes, in this case we’re reflecting our profession.

ROT 65

ROT Records Management Metadata Artificial Intelligence 65

Everteam

MARCH 12, 2019

You’ve implemented or are looking at file and content analysis solutions to help you manage it. In your efforts to manage your unstructured data, did you know you are actually making unstructured data structured? You can scan your information for PII, PHI, PCI, custom regular expressions, named entities and so on, to automate metadata creation.

Unstructured data 84

Unstructured data Metadata Information governance Government 84

Gimmal

OCTOBER 2, 2024

By creating a detailed inventory of your data assets, you can identify gaps, redundancies, and ROT (Redundant, Obsolete, Trivial) data, as well as classify information according to its relevance to your AI use cases. The SDA tool also identifies sensitive data and ROT data that may pose security risks or hinder AI performance.

ROT 52

ROT Unstructured data Government Compliance 52

ARMA International

APRIL 22, 2024

This provides multiple business benefits, including: keeping records and information in their proper places; making FOIA requests, litigation holds, and data calls possible and timely; enabling more accurate audits; and mitigating risks associated with information ROT and access controls. Are you doing your annual file plan reviews?

ROT 52

ROT FOIA Records Management Information governance 52

ARMA International

SEPTEMBER 13, 2021

This includes defining the product scope of the DT journey and the digital products and services that will deliver transformative change for a new future. Part 3 will discuss how to manage the various DT risks. One essential step is developing the DT business case and connecting it with the critical success factors (CSFs) and the product scope.

Digital transformation 59

Digital transformation Blockchain IT Computer and Electronics 59

Gimmal

OCTOBER 31, 2017

The General Data Protection Regulation, more commonly known as GDPR, has received an incredible amount of attention in the last year. The general goal of this regulation is to strengthen data protections under a unifying system for all individuals in Europe and to allow citizens more control over their personal data.

GDPR 58

GDPR Compliance Data Privacy Personal data 58

Everteam

FEBRUARY 6, 2019

Is the information your organization captures as important as the physical assets it owns or the money it makes? It should be, but figuring out how to put a value on your information isn’t easy or straightforward. Infonomics is a discipline that attempts to help you figure out how to look at your information as an asset.

Information governance 61

Information governance Government ROT Compliance 61

Gimmal

AUGUST 8, 2024

In the digital era, the concepts of information governance and data governance have become increasingly significant. While they might seem interchangeable, understanding their differences is essential for any organization that aims to manage its information assets responsibly and effectively.

Information governance 52

Information governance Government ROT Compliance 52

Brandeis Records Manager

FEBRUARY 9, 2018

Should it exclude responsibly destroying or deleting redundant, obsolete, and trivial (ROT) info? We should incorporate the term “info literacy” with our work, because the current application of “info literacy” constrains its broader implications. Should “info literacy” exclude caution when handling sensitive info and PII? I don’t think so.

Records Management 46

Records Management Fact denial ROT Libraries 46

The Texas Record

JUNE 26, 2023

Disposition Dispose of the ROT—redundant, obsolete, trivial—items before creating a new file structure. Below are some tips to help your shared drive structures get into and stay in shape. Consistency Choose file naming conventions and stick with them. Make them easy to understand and reference. Be consistent. Organize with retention in mind.

Cleanup 40

Cleanup File names ROT Access 40

JKevinParker

JULY 9, 2017

This is often a great time to clean up information ROT (redundant, obsolete, trivial). When planning a new content management system, you almost always have to plan for content migration. It doesn't matter if you are working with enterprise content, records, knowledge, data, or even web content.

Cleanup 40

Cleanup Information architecture ROT Metadata 40