The Last Watchdog

SEPTEMBER 24, 2024

Governments can create a digital identity at birth to replace SSN in its current use. This may go against a data broker’s interests, but the first lesson is to ensure they reduce the amount of PII and remove redundant, obsolete, and trivial data (ROT). That identity is tied to specific vendors.

Authentication 216

Authentication IT ROT Compliance 216

Gimmal

AUGUST 8, 2024

In the digital era, the concepts of information governance and data governance have become increasingly significant. This blog post delves into the distinctions between information governance and data governance, offering clarity on each term’s scope, objectives, and practices.

Information governance 52

Information governance Government ROT Compliance 52

Gimmal

FEBRUARY 21, 2022

Records management is an important component of any information governance strategy , but do you know what goes into your records management strategy to be successful? By minimizing the redundant, obsolete, and trivial content (ROT) , your organization organically generates cost savings.

Records Management 96

Records Management ROT Compliance Paper 96

AIIM

JUNE 29, 2021

Automating Governance and Compliance. The growing complexity of privacy and security concerns means that organizations must: a) govern information from its creation; and b) automate the governance process. We break these up into five key categories of actions or aspirations: Creating and Capturing Information.

Artificial Intelligence 214

Artificial Intelligence Content services Cloud Paper 214

Everteam

JANUARY 22, 2019

If 2018 showed us anything, it’s that information governance has captured the attention of organizations of all sizes. Maybe they don’t all refer to the work they do on ensuring their information is well governed as “information governance,” but they are thinking about what’s needed and doing the work to make it happen.

Information governance 58

Information governance Government Unstructured data Analytics 58

Gimmal

OCTOBER 14, 2024

“eDiscovery fire drills in organizations large and small are like an annual checkup that finds the ROT data bloat associated with poor information governance lifecycle practices,” says Greg Buckles of eDiscovery Journal.

ROT 52

ROT Digital preservation Information governance Archiving 52

AIIM

NOVEMBER 17, 2017

One of the key steps is to develop and implement effective SharePoint governance. And it includes providing guidance on applying information governance principles to SharePoint and its contents, including decommissioning sites and dispositioning information when it is no longer of value. So how can organizations address this?

Metadata 88

Metadata ROT Government Information governance 88

IG Guru

JUNE 19, 2019

The remaining 70% is ROT (redundant, obsolete, or trivial) whose only function is taking up valuable time and space resources. The post Webinar: Vital Steps for Healthcare to Develop Information Governance appeared first on IG GURU. Given the […].

Information governance 40

Information governance ROT Government Access 40

AIIM

JULY 23, 2020

Some of the issues to consider here: Redundant, Outdated (or Obsolete), and Trivial Content (ROT): A migration takes long enough without including terabytes of outdated, personal, or irrelevant information. Communication: It should be clear that the communication of all the previous points to those affected should be a high priority.

Metadata 208

Metadata Data structuring Records Management ROT 208

eDiscovery Daily

JANUARY 25, 2018

Jim’s post below highlights the importance of information governance and the need for data discovery to manage increasing volumes of data (as we discussed during this webcast last month). In 2016, a study by Veritas found that as much as 85% of ESI is Redundant, Obsolete, or Trivial (ROT). most of it ROT. So, what do you think?

ROT 34

ROT Libraries Information governance Risk 34

AIIM

FEBRUARY 7, 2019

If you plan on attending you should mark your calendar for an important roundtable session called “When You Are in the Storm: Content Analytics & ECM Implementation Across the Enterprise” being hosted by John Daly, Information Governance Manager the Metropolitan Sewer District in St. I asked John to give us a small preview of the session.

ECM 80

ECM Analytics ROT Information governance 80

Everteam

FEBRUARY 13, 2019

– AIIM Industry Watch: Automating Compliance and Governance. Gartner, AIIM, all the research and advisory forms agree that over 80% of the information organizations store is ROT (redundant, trivial or obsolete). A lot of that ROT is what is hidden across your company applications and repositories.

Compliance 56

Compliance ROT Government Cloud 56

Everteam

MARCH 12, 2019

“By 2022, 50% of organizations will include unstructured, semistructured and structured data within the same governance program, up from less than 10% today.” Gartner Market Guide for File Analytics. After all, they are very different types of information, so they require different technology and governance approaches.

Unstructured data 84

Unstructured data Metadata Information governance Government 84

Everteam

DECEMBER 27, 2018

2018 was the year enterprises started seriously investing in their information governance programs. It’s not that they didn’t do governance before, but the increase in compliance and regulations, including the new privacy regulations has pushed for improvements to how enterprise think about and apply information governance processes.

Information governance 40

Information governance Government Records Management GDPR 40

Everteam

MARCH 27, 2019

We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally). Governance: track document lifecycle and relevant documents to apply the appropriate retention policies.

ROT 73

ROT Archiving Analytics Metadata 73

Everteam

DECEMBER 17, 2018

To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). And what about the information that is ROT (redundant, obsolete and trivial)? If it’s ROT, wouldn’t it make more sense to get rid of it completely? Storage Savings.

Cleanup 49

Cleanup ROT Archiving Compliance 49

Everteam

JANUARY 10, 2020

Since the volume of data being produced goes beyond what can be handled manually, AI is an increasingly important technology empowering the information governance practitioner by making in-place, automated information management possible. An Information Asset Inventory is Vital to the Information Governance Paradigm. Hungry for more?

Artificial Intelligence 52

Artificial Intelligence Information governance ROT Government 52

ARMA International

AUGUST 19, 2020

Now, many of the terms in our taxonomy represent common themes you’d expect to see at an ARMA conference, terms like “records management,” “information governance,” and “information management.” Information Governance Implementation Model: Our IG model was launched earlier this year; a few sessions are specifically adapted to the model.

ROT 65

ROT Records Management Metadata Artificial Intelligence 65

ARMA International

APRIL 22, 2024

Underpinning RIM practices at an organizational level is imperative to meeting legal requirements for government agencies and businesses in highly regulated industries. And this process must be part of your Information Governance plan. This is typically a manual process, so it must be part of the RIM system lifecycle governance.

ROT 52

ROT FOIA Records Management Information governance 52

Gimmal

OCTOBER 2, 2024

Organizations frequently struggle with issues such as data quality, integration, and governance, which can hinder the effectiveness of AI initiatives. Gartner reported that by 2027, 80% of data and analytics (D&A) governance initiatives will fail due to a lack of a real or manufactured crisis.

ROT 52

ROT Unstructured data Government Compliance 52

IG Guru

OCTOBER 21, 2019

The post Free Webinar— Information Governance Plans Stalling? 5 Things You Need this Wednesday appeared first on IG GURU.

Information governance 40

Information governance Government ROT Records Management 40

Everteam

FEBRUARY 6, 2019

The first step – improving information governance. But they are trying to establish governance processes that improve the qualification of their information for improved business decisions. Having your information well-governed makes it easier to think about and apply the valuation models Laney describes in Infonomics.

Information governance 61

Information governance Government ROT Compliance 61

InfoGovNuggets

JULY 23, 2018

How deep did the cultural rot go? File this one under (a) Governance and (b) Compliance. This comes amidst an investigation by the CFPB as to whether the way these products were marketed was legal. The last two years have been tough for Wells Fargo. And I guess under (c) Information, as well, if you do business with Wells Fargo.

ROT 28

ROT Insurance Compliance Marketing 28

Brandeis Records Manager

FEBRUARY 9, 2018

A keen sense of info literacy is required to execute records management and info governance functions with ethical outcomes. Should it exclude responsibly destroying or deleting redundant, obsolete, and trivial (ROT) info? Like records management , info literacy has considerable social justice implications.

Records Management 46

Records Management Fact denial ROT Libraries 46

Gimmal

JANUARY 12, 2022

These steps fall under the information governance umbrella. Information governance (IG) is a set of interdisciplinary policies and procedures used to regulate an organization’s data from creation to disposal. Processing open records requests is a common task in many levels of government.

FOIA 52

FOIA Records Management ROT Information governance 52

Gimmal

OCTOBER 31, 2017

FRCP rules govern civil procedure in US district (federal) courts, including producing documents in timely fashion, perhaps from data repositories, email systems, and file shares containing personal data.". Two of our respondents also pointed out unique scenarios that introduce ambiguity into how best to assure compliance.

GDPR 58

GDPR Compliance Data Privacy Personal data 58

InfoGovNuggets

FEBRUARY 22, 2018

“‘Success Theater’ Masked Rot at GE,” The Wall Street Journal , February 22, 2018 A1. GE’s CEO may have been too optimistic. “This culture of confidence trickled down the ranks … ” If the top boss has rose colored glasses, that view apparently permeates the organization.

ROT 28

ROT Compliance Communications Access 28

Everteam

MARCH 19, 2019

Managing dark content (or dark data – you decide which term works best for you) was the topic of our recent webinar and our VP of North America and resident expert on all things related to information governance, Ken Lownie, shared some insights into the challenge and how you can solve it. Why Is Dark Content a Problem?

Compliance 45

Compliance ROT Archiving Government 45

The Schedule

APRIL 20, 2018

Those of us in academic and legal environments have been dealing with link and citation rot for ages. I do not in any way wish to devalue the anxiety that journalists or their readership must feel when the URLs to their articles are moved or deleted. Artists, too, are experiencing the fragility of their online portfolios. noun, “an archives”.

Archiving 49

Archiving Records Management Libraries ROT 49

Information is Currency

FEBRUARY 5, 2018

The same is try for information governance. These are typically not words associated with records management and information governance, but many of the concepts in the book about digital transformation can be applied to a records management department that is evolving into information governance.

Digital transformation 40

Digital transformation Information governance Records Management Government 40

The Texas Record

JUNE 26, 2023

Disposition Dispose of the ROT—redundant, obsolete, trivial—items before creating a new file structure. They will still need to learn the new structure within a set period. Train new employees about the file structure and how they are managed. Consider building periodic refreshers into your records training.

Cleanup 40

Cleanup File names ROT Access 40

OpenText Information Management

APRIL 12, 2023

A digital transformation is the adoption of new business processes and practices to help an organization compete effectively in a modern and increasingly digital world. The objective is often tied to cost leadership, increased competitiveness or simply moving into a niche.

Digital transformation 105

Digital transformation Cloud ROT Mining 105

ARMA International

SEPTEMBER 22, 2021

While these RIM practices are still important to help ensure governance, compliance, and manage risks, it is also important to realize that information is both a product and a service. Information Governance (IG). Discussions of IG often lead to a discussion of data governance (DG) and whether the two are different.

Digital transformation 52

Digital transformation Content services IT e-Discovery 52

ARMA International

SEPTEMBER 13, 2021

For example, re-packing corporate records can help weave a narrative to promote a brand, enhance corporate social responsibility outreach programs, improve employee loyalty, enhance diversity, equality and inclusion training, and highlight environment, social and governance initiatives. Content Marketing Platforms (CMP). Retrieved April 2021.

Digital transformation 59

Digital transformation Blockchain IT Computer and Electronics 59

Unwritten Record

APRIL 11, 2019

On the farms – we must help harvest; fight blight, rot, disease; kill rodents and food-eating pests. Land, with access to the Pacific Ocean, is being considered by the Government for use of the Kashia Band of Pomo Indians in California. Every man, woman, and child is wasting 100 pounds of edible food every year.

Military 34

Military Archiving ROT Government 34

Preservica

MARCH 9, 2020

According to the report, vital digital information sources and assets are at risk due to link rot, obsolete file formats and media, and vendor abandonment of online services. Ways to use governance as a competitive edge rather than defense mechanism. • Beyond the short-term. Access the complimentary Forrester report.

Digital preservation 40

Digital preservation ROT Archiving Compliance 40

Everteam

APRIL 16, 2019

One of the most important elements of an information governance program is the proper classification of your data. Not only is that unreasonable to expect, but it also has the potential to slow down your information governance efforts. Build your classification scheme as you build your governance program – one step at a time.

ROT 40

ROT Information governance Metadata Government 40