AIIM

APRIL 27, 2021

Reduce Storage Costs – by getting rid of your ROT (redundant, obsolete or trivial) data BEFORE migration, plus the potential cost saving of infrastructure maintenance over license fees. It also reduces storage costs by eradicating ROT data. How can you achieve these lofty goals? Step 3: Migrate Content to the Right Platform.

Cloud 205

Cloud ROT Metadata Content services 205

John Battelle's Searchblog

JANUARY 25, 2019

My current work is split between two projects: One has to do with data governance, the other political media. And second… Governance. Government – well for sure, I’d wager that’s increased given who’s been running the country these past two years. But Governance? Data Governance. It’s Broke. Let’s Fix It.

Government 92

Government IT Marketing ROT 92

Gimmal

OCTOBER 2, 2024

Organizations frequently struggle with issues such as data quality, integration, and governance, which can hinder the effectiveness of AI initiatives. Gartner reported that by 2027, 80% of data and analytics (D&A) governance initiatives will fail due to a lack of a real or manufactured crisis.

ROT 52

ROT Unstructured data Government Compliance 52

Gimmal

FEBRUARY 21, 2022

Records management is an important component of any information governance strategy , but do you know what goes into your records management strategy to be successful? By minimizing the redundant, obsolete, and trivial content (ROT) , your organization organically generates cost savings. What is Records Management?

Records Management 96

Records Management ROT Compliance Paper 96

eDiscovery Daily

JANUARY 25, 2018

Jim’s post below highlights the importance of information governance and the need for data discovery to manage increasing volumes of data (as we discussed during this webcast last month). In 2016, a study by Veritas found that as much as 85% of ESI is Redundant, Obsolete, or Trivial (ROT). most of it ROT. So, what do you think?

ROT 34

ROT Libraries Information governance Risk 34

Everteam

JANUARY 22, 2019

If 2018 showed us anything, it’s that information governance has captured the attention of organizations of all sizes. Maybe they don’t all refer to the work they do on ensuring their information is well governed as “information governance,” but they are thinking about what’s needed and doing the work to make it happen.

Information governance 58

Information governance Government Unstructured data Analytics 58

Everteam

DECEMBER 27, 2018

2018 was the year enterprises started seriously investing in their information governance programs. It’s not that they didn’t do governance before, but the increase in compliance and regulations, including the new privacy regulations has pushed for improvements to how enterprise think about and apply information governance processes.

Information governance 40

Information governance Government Records Management GDPR 40

Everteam

FEBRUARY 13, 2019

. – AIIM Industry Watch: Automating Compliance and Governance. Gartner, AIIM, all the research and advisory forms agree that over 80% of the information organizations store is ROT (redundant, trivial or obsolete). A lot of that ROT is what is hidden across your company applications and repositories.

Compliance 56

Compliance ROT Government Cloud 56

AIIM

NOVEMBER 17, 2017

One of the key steps is to develop and implement effective SharePoint governance. And it includes providing guidance on applying information governance principles to SharePoint and its contents, including decommissioning sites and dispositioning information when it is no longer of value. Rather, there are two main issues.

Metadata 90

Metadata ROT Government Information governance 90

AIIM

FEBRUARY 7, 2019

If you plan on attending you should mark your calendar for an important roundtable session called “When You Are in the Storm: Content Analytics & ECM Implementation Across the Enterprise” being hosted by John Daly, Information Governance Manager the Metropolitan Sewer District in St. I asked John to give us a small preview of the session.

ECM 80

ECM Analytics ROT Information governance 80

Everteam

DECEMBER 17, 2018

To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). And what about the information that is ROT (redundant, obsolete and trivial)? If it’s ROT, wouldn’t it make more sense to get rid of it completely? Storage Savings.

Cleanup 49

Cleanup ROT Archiving Compliance 49

ARMA International

AUGUST 19, 2020

Now, many of the terms in our taxonomy represent common themes you’d expect to see at an ARMA conference, terms like “records management,” “information governance,” and “information management.” Information Governance Implementation Model: Our IG model was launched earlier this year; a few sessions are specifically adapted to the model.

ROT 65

ROT Records Management Metadata Artificial Intelligence 65

The Texas Record

JUNE 26, 2023

Disposition Dispose of the ROT—redundant, obsolete, trivial—items before creating a new file structure. Below are some tips to help your shared drive structures get into and stay in shape. Consistency Choose file naming conventions and stick with them. Make them easy to understand and reference. Be consistent. Organize with retention in mind.

Cleanup 40

Cleanup File names ROT Access 40

ARMA International

SEPTEMBER 22, 2021

While these RIM practices are still important to help ensure governance, compliance, and manage risks, it is also important to realize that information is both a product and a service. This includes defining the product scope of the DT journey and the digital products and services that will deliver transformative change for a new future.

Digital transformation 52

Digital transformation Content services IT e-Discovery 52

ARMA International

SEPTEMBER 13, 2021

This includes defining the product scope of the DT journey and the digital products and services that will deliver transformative change for a new future. Part 3 will discuss how to manage the various DT risks. One essential step is developing the DT business case and connecting it with the critical success factors (CSFs) and the product scope.

Digital transformation 59

Digital transformation Blockchain IT Computer and Electronics 59

Preservica

MARCH 9, 2020

According to the report, vital digital information sources and assets are at risk due to link rot, obsolete file formats and media, and vendor abandonment of online services. Ways to use governance as a competitive edge rather than defense mechanism. • Beyond the short-term. Access the complimentary Forrester report.

Digital preservation 40

Digital preservation ROT Archiving Compliance 40

Gimmal

JANUARY 12, 2022

These steps fall under the information governance umbrella. Information governance (IG) is a set of interdisciplinary policies and procedures used to regulate an organization’s data from creation to disposal. Processing open records requests is a common task in many levels of government.

FOIA 52

FOIA Records Management ROT Information governance 52

Everteam

FEBRUARY 6, 2019

Is the information your organization captures as important as the physical assets it owns or the money it makes? It should be, but figuring out how to put a value on your information isn’t easy or straightforward. Infonomics is a discipline that attempts to help you figure out how to look at your information as an asset.

Information governance 61

Information governance Government ROT Compliance 61

Everteam

APRIL 16, 2019

One of the most important elements of an information governance program is the proper classification of your data. Not only is that unreasonable to expect, but it also has the potential to slow down your information governance efforts. Build your classification scheme as you build your governance program – one step at a time.

ROT 40

ROT Information governance Metadata Government 40

Brandeis Records Manager

FEBRUARY 9, 2018

A keen sense of info literacy is required to execute records management and info governance functions with ethical outcomes. Should it exclude responsibly destroying or deleting redundant, obsolete, and trivial (ROT) info? Like records management , info literacy has considerable social justice implications. I don’t think so.

Records Management 46

Records Management Fact denial ROT Libraries 46

Information is Currency

FEBRUARY 5, 2018

The same is try for information governance. These are typically not words associated with records management and information governance, but many of the concepts in the book about digital transformation can be applied to a records management department that is evolving into information governance.

Digital transformation 40

Digital transformation Information governance Records Management Government 40

Gimmal

OCTOBER 31, 2017

FRCP rules govern civil procedure in US district (federal) courts, including producing documents in timely fashion, perhaps from data repositories, email systems, and file shares containing personal data.". The General Data Protection Regulation, more commonly known as GDPR, has received an incredible amount of attention in the last year.

GDPR 58

GDPR Compliance Data Privacy Personal data 58

The Schedule

APRIL 20, 2018

Those of us in academic and legal environments have been dealing with link and citation rot for ages. I do not in any way wish to devalue the anxiety that journalists or their readership must feel when the URLs to their articles are moved or deleted. Artists, too, are experiencing the fragility of their online portfolios. noun, “an archives”.

Archiving 49

Archiving Records Management Libraries ROT 49

ARMA International

APRIL 22, 2024

Underpinning RIM practices at an organizational level is imperative to meeting legal requirements for government agencies and businesses in highly regulated industries. And this process must be part of your Information Governance plan. Are you doing your annual file plan reviews?

ROT 52

ROT FOIA Records Management Information governance 52

AIIM

JUNE 29, 2021

Automating Governance and Compliance. The growing complexity of privacy and security concerns means that organizations must: a) govern information from its creation; and b) automate the governance process. Digitalizing Core Business Processes. Implementing an Information Management Solution. They simply don’t.

Artificial Intelligence 218

Artificial Intelligence Content services Cloud Paper 218

AIIM

JULY 23, 2020

Some of the issues to consider here: Redundant, Outdated (or Obsolete), and Trivial Content (ROT): A migration takes long enough without including terabytes of outdated, personal, or irrelevant information. But, migration is much broader than just records. Does this information still need to be actively accessible?

Metadata 214

Metadata Data structuring Records Management ROT 214

ARMA International

SEPTEMBER 27, 2021

Take the example of the pandemic: only some governments engaged pandemic experts to develop actions plans. The end state is to use DT to optimize the use of resources, increase ROI, and improve governance, strategic risk management, and compliance, as illustrated by the five levels in Figure 3. Linking Scope to the Business Use Cases.

Digital transformation 54

Digital transformation Risk IT Computer and Electronics 54

Everteam

MARCH 27, 2019

We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally). Governance: track document lifecycle and relevant documents to apply the appropriate retention policies.

ROT 73

ROT Archiving Analytics Metadata 73

Unwritten Record

APRIL 11, 2019

On the farms – we must help harvest; fight blight, rot, disease; kill rodents and food-eating pests. Land, with access to the Pacific Ocean, is being considered by the Government for use of the Kashia Band of Pomo Indians in California. “A picture is worth a thousand words… ” Or so the saying goes.

Military 34

Military Archiving ROT Government 34

Everteam

MARCH 12, 2019

“By 2022, 50% of organizations will include unstructured, semistructured and structured data within the same governance program, up from less than 10% today.” Gartner Market Guide for File Analytics. After all, they are very different types of information, so they require different technology and governance approaches.

Unstructured data 84

Unstructured data Metadata Information governance Government 84

Everteam

MARCH 19, 2019

Managing dark content (or dark data – you decide which term works best for you) was the topic of our recent webinar and our VP of North America and resident expert on all things related to information governance, Ken Lownie, shared some insights into the challenge and how you can solve it. Why Is Dark Content a Problem? Named Entities.

Compliance 45

Compliance ROT Archiving Government 45

AIIM

NOVEMBER 12, 2020

Some are nice to look at, but quickly proliferate to obscure those tasty fruits and vegetables until they rot. Your information has the potential to help you digitally transform and understand, anticipate, and redefine experiences for your customers. But, information is a different type of asset. And if it is, can I come to visit?!

ROT 167

ROT Digital transformation Compliance Government 167

AIIM

MARCH 4, 2022

Electric utilities in the United States are a major source of CO2 – they created 1.55 billion metric tons of it in 2020. This sector vies only with transportation in producing the most pollution on the planet. And according to the US Energy Information Agency, consumption is expected to grow by 50% by the year 2050. Artificial Intelligence.

Content services 104

Content services Digital transformation Energy and Utilities Cloud 104