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This post was written by Elizabeth England and Leslie Johnston, DigitalPreservation, Office of the Deputy Archivist of the United States. digitalpreservation system went into production in 2018, with initial capabilities focused on establishing a new processing, storage, and preservation environment for NARA’s digital holdings.
Organizations that fail to immediately address the long-term preservation implications of this massive tsunami of data as it enters the organization will never ever catch up. We’ve tended to adopt an image of DigitalPreservation as something frozen in time and inaccessible and hidden away in the less-traveled parts of the organization.
The history major perhaps explains why I am so intrigued by the question of digitalpreservation. There are so many aspects of digitalpreservation that are important to me as a history major – things like “digital memory” and “preserving our cultural heritage” and libraries and formal archives.
With the 60 second gauntlet out of the way, there was time to jump into some of the break-out sessions and network with the other delegates about the common themes and challenges that they are facing and the role Preservica can play in supporting and simplifying their long-term recordspreservation.
If you are a Clerk, RecordsManager or Archivist for City or County Government, our practical “How we do it” videos are for you! We have compiled a series of videos, from users in City and County Government to share how they quickly and easily perform common electronic recordspreservation and access tasks with Preservica’ s solutions.
It can seem overwhelming to try and move an organization towards proactively addressing the risk technology obsolescence poses to critical digital information.There are, however, several tools available that can be used to assess readiness and build awareness and engagement with stakeholders. I take a look at three of these below.
Join Preservica on March 26th at 11am ET for a live replay of our launch webinar featuring a panel of industry experts as we explore the challenges and importance of managing long-term records in Microsoft 365.
NARA is also the nation’s recordsmanager. That is to say, NARA’s Office of the Chief Records Officer for the U.S. Government leads recordsmanagement throughout the federal government and assesses the effectiveness of federal recordsmanagement policies and programs.
More importantly, IG practitioners who participated in the survey indicated that they were aware hardware and software obsolescence represents a threat to the usability and readability of long-term digital information and records. For the time being, long-term digitalpreservation is a future area of focus on the IG roadmap.
With a delayed start, please welcome this year’s talented Society of American Archivists RecordsManagement Committee. The colloquium will highlight three of our favorite experts in the archives, records, and information fields. RecordsManagement Annual Section Meeting, July 2024!
In The State of Intelligent Information Management: Getting Ahead of the Digital Transformation Curve and in GDPR after the Deadline: Progress, But a Long Way to Go , AIIM began an examination of one of the four key IIM practice areas — Automating Compliance and Governance. Metadata & taxonomy management.
We first released the Universal Electronic RecordsManagement Requirements in August 2017. These requirements marked the first major milestone in the Federal Electronic Records Modernization Initiative (FERMI). We released Version 2 in April 2020. We are now in the process of reviewing the requirements and making updates.
Partnering for Success: Gimmal and Preservica Our collaboration brings together industry-leading expertise to offer a unique, integrated approach to data management: Comprehensive Data Management : Combine data cleansing with active digitalpreservation for a holistic solution.
You have only a few days left to register with Preservica on March 26th at 11am ET for a live replay of our launch webinar featuring a panel of industry experts who explore the challenges and importance of managing long-term records in Microsoft 365.
Over the course of 2015/16 the Preservica team has been pairing up with the Information and RecordsManagement Society (IRMS) and ARA (UK) to deliver a series of practical workshops and webinars on digitalpreservation.
The amazing Krista Oldham answers our recordsmanagement focused questions! What led you to choose your current career in RecordsManagement? When I took the job I really was not expecting recordsmanagement to appeal to me as much as it did. How did you first become interested in RecordsManagement?
Today NARA is releasing the entirety of our digitalpreservation framework for public comment. This digitalpreservation framework consists of our approach to determining risks faced by electronic files, and our plans for preserving different types of file formats.
We released the Universal Electronic RecordsManagement Requirements in August 2017. These requirements marked the first major milestone in the Federal Electronic Records Modernization Initiative (FERMI). We are now in the process of reviewing the requirements and making updates. We want to hear from you!
The International Council on Archives (ICA) is dedicated to recordsmanagement and the preservation of the world’s archival heritage. The key focus at the conference was access – more pointedly, access via the internet, which will drive young people’s interest in preservation and encourage the future generation of archivists.
Migration is the process of converting an electronic record from one format to another, whether that be an upgraded version of the same format (.doc In a digitalpreservation system both the original record and the migrated record are tied together as versions of the same thing. doc to.pdf).
Something that can often fall off the agenda, however, is the longer-term view of how to protect and leverage the value of the organization’s digital assets. It’s a challenge familiar to many archivists, librarians and recordsmanagers. The good news is that you won’t be alone. And we expect this to continue in 2019.
Our most recent recordsmanager profile: Eira Tansey, Digital Archivist/RecordsManager at the University of Cincinnati ! What led you to choose your current career in RecordsManagement? Do you or did you have a mentor who has helped you in the RecordsManagement field?
Committee Chair, Jessika Drmacich will present a hybrid session titled, “Preserving the Past, Securing the Future: Email Archiving as a Pillar of Research Infrastructure” on Thursday, August 16 th from 3:15 pm until 4:30 pm. Make sure to mark these sessions on your calendar and help us support our fellow presenters.
Program Director for University RecordsManagement, Brandeis University. Agile RecordsManagement. Digitalpreservation solutions, increasingly a RIM/IG concern , are another example of where small and quick is replacing big and slow. George Despres, CRM. My response is internal laughter, and tears.
The keynote focused on how to calculate the value of business information as an asset, reflecting an uptick in engagement across all industry sectors as organizations undergo digital transformations and face ever greater cyber-security risks.
Jessika is Williams College’s RecordsManager and Digital Resources Archivist. This is her fourth year serving on the recordsmanagement steering committee. Based in Williamstown Massachusetts, Jessika leads the recordsmanagement program and navigates records policies specific for small liberal arts colleges.
During the webinar I had the chance to highlight several US federal government initiatives that I believe should be of great interest to recordsmanagers and archivists practicing anywhere in the public sector.
Both local governments and state agencies want to know if they ‘go paperless’ — if they digitize their essential records — can they get rid of the original paper or film copies? For state agencies , the authority to store records electronically is found in Tex.
Here, particularly in the case of recordsmanagement, users aren't recordsmanagers and don't want to be - they want to focus on their main job responsibilities. RecordsManagement : For most organizations, only a small percentage of information needs to be formally managed as records.
A recent sign of the times was the December 31, 2019 deadline for federal agencies to manage all permanent electronic records appraised for eventual transfer and accessioning by NARA in an electronic format. If you’re doing any of those things, you need to be finding a way to document and keep those records for request.”.
Many of you are aware that I’ve been working on a personal mystery project on the weekends that I’m publishing on Medium since it goes beyond the kind of thing we usually cover in this space ( In search of my Grandparents -- A recordsmanagement journey ). Interested in the unique skills needed to be a modern RecordsManager ?
Boston, MA and London, UK – 24 July 2019: Preservica , the market leader in SaaS-based active digitalpreservation, welcomes enterprise information management veteran John Shackleton to its board to spearhead the company’s next phase of global expansion.
A winning recipe: SaaS + Cloud Content Management + IaaS. 2017: A Digitally “Transformative” Year. DigitalPreservation – Is Your Current Approach to Managing Long-Term Digital Information Failing the Business? 3 Reasons DigitalPreservation Requires a Dedicated Strategy.
Metadata and Documentation Accurate and comprehensive metadata is crucial for the successful management and retrieval of digitizedrecords. Metadata should include information such as record titles, dates, descriptions, and unique identifiers.
I’ll leave the rest out to avoid spoilers, but what caught my eye and caused RIM-Brain was that the inscribed Hall of Records building has a roman numeral I, which made me wonder how many Halls of Records are there in the Twilight Zone ? And who is the RecordsManagement Officer?
be of great interest to records?managers managers and archivists practicing anywhere in the public sector.? Capstone update: A success story for long-term digitalpreservation of the US Government's email records. I wish to recap here a couple of the points I made during the webinar. read more.
An insightful few days in Archiving & DigitalPreservation. Earlier this month the Archives & Records Association (ARA) held their annual members conference in Wembley, London. The event brought together archivists and recordsmanagers from across Europe, including many Preservica Users.
At the eRecords Conference, a diverse group of RMOs and recordsmanagers from the State Agency Coordinating Committee (SACC) RecordsManagement Subcommittee joined up to have a conversation about how they are tackling recordsmanagement issues and preservation in their respective agencies.
Traditional information governance and recordsmanagement folks from the content world that focus on “documents” need to get familiar quickly with concepts from the data side of the house, because that is going to be the dominant framework as we move into the era of AI and machine learning. Business process management.
The research revealed that even though 98% had digital information that needed to be kept for longer than 10 years for statutory, regulatory and legal reasons, only 11% were taking action today to ensure their digital information would still be accessible and useable over the long-term by storing it in a purpose built digitalpreservation system.
Here’s why we need to think long-term and take action to protect critical digitalrecords: Maintaining perspective. As recordsmanagement professionals, we’re still fighting the thorny issue of getting people to pay attention in the normal course of business operations to records that need care and protection.
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