AIIM

MARCH 4, 2021

In that instance, it is the final version that is the record and would be captured, while the earlier drafts might be saved for a short period of time or even discarded immediately. Whether paper or electronic, records are often created and related to other records - for example, all personnel files. Capturing Value.

Information capture 190

Information capture Digital transformation Records Management Computer and Electronics 190

The Schedule

APRIL 14, 2020

Last week, I walked through the various considerations and costs of storing paper records. This post will do the same for electronic records and follows the same formula of not taking into account personnel or overhead costs or depreciation of equipment. On-Premise Storage. Cloud Storage.

Computer and Electronics 76

Computer and Electronics Cloud Paper Access 76

The Texas Record

APRIL 9, 2020

The benefits are that this practice shows your records management program: is proactive about capturing and preserving its records. Records Management for Blogs, Texts, Social Media, Cloud Computing and more! – Records Management for Blogs, Texts, Social Media, Cloud Computing and more!

Records Management 76

Records Management Archiving Metadata Libraries 76

ARMA International

APRIL 28, 2022

In the field of records management, there are logistical and large-scale projects that can challenge and perplex RIM professionals. Some projects may require the advice of professionals who have managed a similar project in the past. The Office of Archives and Records (OAR) is the official repository for the records of the ANO.

Records Management 105

Records Management Archiving Insurance Communications 105

Armstrong Archives

APRIL 29, 2022

The terms “digital” and “electronic” are often used interchangeably these days, including when it comes to talking about records management. Digital Vs. Electronic Records – FAQs and Differences To understand the differences between digital and electronic records, let’s define each of them and look at the uses of each.

Computer and Electronics 52

Computer and Electronics Records Management Paper Archiving 52

Positively RIM

JUNE 1, 2009

The RIM world still wrestles with the progression of paper records into electronic records, as well as the integration of the two. Until the mid-1980s, almost all business records were physical, that is, the medium that held the information was made up of atoms. Computer power. Paper or plastic? Local or remote?

Computer and Electronics 40

Computer and Electronics Paper Records Management Libraries 40

The Texas Record

JANUARY 12, 2018

Over the past several years, cyber criminals have hacked into records management systems at the federal, state, and local levels. Once the criminals gain access to the system, they plant a virus, causing problems when trying to retrieve records from these systems. Ransomware can be devastating to any organization.

Ransomware 65

Ransomware Computer and Electronics Records Management Government 65

The Texas Record

JANUARY 25, 2021

The Archives and information services division at the Texas State Library and Archives Commission (TSLAC) has a sophisticated electronic records processes. Many agencies who submit their records to the Archives, may not know how their records are incorporated into TSLAC’s archival inventory. doc to.pdf).

Archiving 40

Archiving Digital preservation Metadata Computer and Electronics 40

The Texas Record

JULY 14, 2020

Organizations have rushed to adopt new technologies and remote communication software, often before records management capabilities have been evaluated. In this multi-part series, we will be exploring the various software environments that records managers may need to contend with. Handle document storage and sharing?

Computer and Electronics 98

Computer and Electronics Communications Paper Records Management 98

The Texas Record

JUNE 8, 2020

This is a wind-up to say that all of these factors can lead to records being lost before their retention requirements have been fulfilled. State agencies will file an RMD 102: Authority to Dispose of State Records with TSLAC in these instances. But these records have not. Quantity of affected records.

Government 80

Government Record destruction Computer and Electronics Records Management 80

ARMA International

NOVEMBER 12, 2019

Records management should have a role in addressing some of the risks posed by AI given its mission of creating reliable records and its ethical core value of promoting accountability. Both issue areas involve complicated questions of responsibility that require the capture of a reliable and understandable record.

Artificial Intelligence 77

Artificial Intelligence Records Management Big data Computer and Electronics 77

The Texas Record

AUGUST 23, 2018

Whether it’s creating and securing electronic records or establishing a process to capture records from social media sites, records managers often find themselves working closely with their Information Technology (IT) Departments. One example was, archives to records management are records of enduring value.

IT 60

IT Records Management Computer and Electronics Archiving 60

The Texas Record

JANUARY 15, 2020

My favorite holds an incredibly special place in my heart, for this series encapsulates the essence of good records management and the goal of accessibility. Retention Note: If the retention period of electronic records is extended to meet requirements of an audit, litigation, Public Information Act request, etc.

Computer and Electronics 52

Computer and Electronics Access Records Management Marketing 52

The Texas Record

JANUARY 15, 2020

My favorite holds an incredibly special place in my heart, for this series encapsulates the essence of good records management and the goal of accessibility. Retention Note: If the retention period of electronic records is extended to meet requirements of an audit, litigation, Public Information Act request, etc.

Computer and Electronics 52

Computer and Electronics Access Records Management Marketing 52

The Schedule

JUNE 26, 2020

The unending pursuit of getting the proverbial “seat at the table” and having a voice when it comes to records management decisions and concerns is a constant struggle for records managers. Through collaborative and mutually beneficial partnerships.

Records Management 40

Records Management Computer and Electronics Education Risk 40

AIIM

FEBRUARY 20, 2018

Do New Hires Think Your Organization Resembles a Computer Museum? Here are the titles: 4 Guaranteed Ways to Create a File Migration Mess. 4 Tips to Prepare for the European General Data Protection Regulation. 4 Ways “ECM” Turned Out Differently Than We Planned. 5 Reasons Improving Data Quality Should be a Strategic Priority for Outsourcers.

ECM 123

ECM Digital transformation Analytics Marketing 123

Info Source

AUGUST 31, 2020

Enhanced retention management functionality to allow records managers to administer file plans and easily configure retention rules and policies. Nuxeo Transformation, a new, separately scalable cloud microservice for performing compute-intensive renditions and transformations on large volumes of content or assets.

ECM 78

ECM Cloud Computer and Electronics Content services 78

eDiscovery Daily

FEBRUARY 3, 2022

Corporate servers stored the data, regardless of how the email was sent or received (via mobile device or work computer). Diana, Catherine Bernard, and Therese Craparo, “Managing The Risks And Costs Of Text Messaging (Electronic Discovery & Records Management – Tip Of The Month),” April 3, 2013. [5]

e-Discovery 78

e-Discovery Computer and Electronics Communications Authentication 78

The Texas Record

OCTOBER 26, 2018

While there is not an explicit paragraph in the rules stating that any record can be store electronically, in Section 6.92(4), While there is not an explicit paragraph in the rules stating that any record can be store electronically, in Section 6.92(4),

Paper 40

Paper Computer and Electronics Metadata Archiving 40

Positively RIM

APRIL 13, 2010

Leading-edge records managers joined the techies, smiling that their fledgling stock of electronic records were largely intact; disaster recovery tactics went unused. In 2001, ISO published a records management standard, 15489, that remains an important reference and guide for measuring RIM success today.

Records Management 40

Records Management Computer and Electronics Metadata Risk 40

The Texas Record

DECEMBER 18, 2017

Presentation materials from the conference are available on the e-Records 2017 website. TSLAC Wants Your Electronic Records. These results were used to develop a big bucket retention schedule and create standard repositories for electronic records. Information Governance: Take Control and Succeed.

Information governance 40

Information governance Government Records Management Computer and Electronics 40

Archives Blogs

SEPTEMBER 16, 2019

This digital preservation framework consists of our approach to determining risks faced by electronic files, and our plans for preserving different types of file formats. Photograph of World’s First Computer, the Electronic Numerical Integrator and Calculator. National Archives Identifier 594262.

Digital preservation 38

Digital preservation Computer and Electronics Archiving Paper 38

The Texas Record

MAY 27, 2020

This is a wind-up to say that all of these factors can lead to records being lost before their retention requirements have been fulfilled. State agencies will file an RMD 102: Authority to Dispose of State Records with TSLAC in these instances. But these records have not. Quantity of affected records.

Government 52

Government Record destruction Computer and Electronics Records Management 52

The Texas Record

APRIL 19, 2019

One of the most useful tools in managing electronic records is de-duplication software. In short, de-duplication software can be used to analyze electronic records to determine if there are duplicates in a drive or folder. Why might de-duplication software be useful for your records management program?

Computer and Electronics 40

Computer and Electronics Records Management Artificial Intelligence Government 40

ChiefTech

OCTOBER 14, 2008

This Intranet Benchmarking Forum (IBF) post about meeting the needs of hard-to-reach staff reminded me of a kiosk system that was developed on top of an electronic document and records management system at Illawarra Coal (part of BHPB Billiton ) – I was part of the team that helped to implement the system and came up with the conceptual design of (..)

Computer and Electronics 40

Computer and Electronics Mining Records Management Retail 40

AIIM

SEPTEMBER 12, 2018

The confluence of big data, cloud computing, social media, mobile devices collect and aggregate diverse data sets, which taken together, such as internet search habits and GPS tracking information may expose personally identifiable information. The Changing Nature of Personally Identifiable Information.

GDPR 131

GDPR Government Information governance Compliance 131

The Schedule

APRIL 26, 2019

Annoyed, my eye twitching a little, I closed my computer and went home for the evening. Once completed, perhaps ITS will be better positioned to spread word of the services offered by University Archives and Records Management Program. see NARA’s Universal Electronic Records Management Requirements for inspiration.).

Records Management 40

Records Management Computer and Electronics Education Archiving 40

Positively RIM

MAY 22, 2009

Sunday, I jumped on Amtrak’s Empire Builder, which carried me to Managing Electronic Records, Cohasset Associates’ preeminent conference in Chicago. Conference organizers focused on legal issues: litigation readiness, records production, e-discovery, risk mitigation, datamaps, and more. The only limitation is timeliness.

e-Discovery 40

e-Discovery Metadata Computer and Electronics Records Management 40

The Schedule

APRIL 20, 2018

The lack of input in the piece by any institutional archivist, records manager or content management administrator was frustrating. The records in which the history of hiring practices, revenue sources, internal policy and decision-making is documented? I found the assumptions made by the author to be frustrating.

Archiving 49

Archiving Records Management Libraries Computer and Electronics 49

Positively RIM

APRIL 29, 2010

Cloudy, with a chance of meatballs As noted, the secondary theme -- not mutually exclusive with SharePoint -- was cloud computing. VP at AIIM) observed: “Cloud approaches to support document management are re-emerging but I was struck by the lack of e-mail management approaches being fully integrated into many of them.

ECM 40

ECM e-Discovery Computer and Electronics Records Management 40

ChiefTech

JANUARY 24, 2007

Unfortunately for an enterprise thinking of using social data analysis tools I can see that this may create a compliance and records management problem, unless the current generation of electronic document and records management systems evolve to automatically capture both permanent structured data and transient unstructured in context together.

Compliance 40

Compliance Computer and Electronics Records Management Paper 40

Armstrong Archives

DECEMBER 7, 2018

The problem often occurs after the employee’s termination or resignation: Inadvertent theft: The employee may have access to cloud storage, information stored on a personal computer, mobile apps, and other forms of “shadow IT.” Missing documents from an employee’s computer or company drive. Managing personal electronic use.

Computer and Electronics 40

Computer and Electronics Archiving Records Management Encryption 40

Information is Currency

DECEMBER 1, 2017

Records management is a rapidly evolving field with the influx of digital content that records managers must steward. It is important for records managers to understand how companies are implementing digital solutions to prepare for the upcoming challenges.

Records Management 40

Records Management Artificial Intelligence e-Delivery Computer and Electronics 40

The Texas Record

APRIL 4, 2018

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. Humorous Records Management Comic — Between Friends. to let go of things! How tedious and familiar!

Access 40

Access Records Management Ransomware Paper 40

The Schedule

JULY 31, 2017

In case you missed it on social media or in the MAC Newsletter, I have left my position of 10 years as University Records Archivist at UWM and moved across town to become the Records Officer and Document Services Manager for the City of Milwaukee. Records Management Systems are super-useful, until they’re not.

Archiving 40

Archiving Records Management Computer and Electronics Libraries 40

ARMA International

JUNE 11, 2019

Edge computing is increasingly associated with at least two “trending” terms in the IT and information arenas: Internet of Things (IoT) and artificial intelligence (AI). Broadly speaking, the term refers to computing that’s done at or near the source of the data. Knowing when such a drastic change occurs constitutes ‘meaningful use.’”

IoT 41

IoT Artificial Intelligence Analytics Cloud 41

National Archives Records Express

MARCH 16, 2023

Department of the Army civilian uses a laptop computer to check out a video projector (Not shown) for Visual Information (VI) Presentation Services at Fort Sam Houston, San Antonio, Texas.

Archiving 52

Archiving Records Management 52