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The standards were influenced by recommendations from the committee that is leading our division’s shared drive cleanup as well as other best practices for naming electronic records. We have completed our initial reorganization and implemented our new folder structure; however, recordsmanagement is never finished.
But we are here to help with tips and guidance on how to do a cleanup of your office’s records if there is any time in the new year to get started. Let us know in the comments if you’ve got any personal tips for doing major cleanups of records that are eligible for disposition.
For information governance professionals, understanding and managing RIOT data is crucial. It’s not just about data cleanup—it’s about safeguarding your organization’s efficiency, compliance, and bottom line. The Hidden Threats of RIOT Data 1.
We put together this tip sheet in the context of file share cleanups and how you can determine whether information is still of value. Again, there can be recordsmanagement concerns here, but this can be a great way to ensure that low-value or fairly short-lived content can be gotten rid of efficiently.
But we didn’t really formalize our educational programs until 2006 when we released the AIIM Enterprise Content Management (ECM) and Electronic RecordsManagement (ERM) courses. These courses do not target any one particular role but are of value to anyone interested in information management or the applicable topic.
Whether you prefer learning at a live event or from your desk, there are resources available for you, your colleagues, and your agency staff to increase your recordsmanagement and information technology knowledge. The DIR Statewide Data Program overview offers ten short video segments based on the Data Management Book of Knowledge.
For a file share cleanup , it may make more sense to go in phases or target particular departments or processes. Information Management Specialists: A given migration could require advice and support from recordsmanagers, knowledge managers, document managers or document controllers, privacy and data protection specialists, and others.
In the RecordsManagement (RM) world that means it’s time to tidy up our recordsmanagement systems, make sure the team is involved, make sure retention periods are up to date, or start a big project like an inventory or a big disposition day! How to Start or Revitalize a RIM Program What is the value of the record?
FAQ: So text messages can be records – how do we capture and retain them? Policies, procedures, and more: Electronic Records Resources Now Available. What needs to be addressed in an E-RecordsManagement Policy. FAQ: Why should I purge electronic records that have met retention? Time to Change Your Password!
This event is organized by the Texas State Library and Archives Commission (TSLAC) and co-sponsored with the Texas Department of Information Resources (DIR) to promote electronic recordsmanagement in Texas government.
Rather than resisting them, recordsmanagers and compliance staff must embrace them, and bring them under their oversight using the federated governance model described above. Provide Tools to Ensure Privacy, Trust, and Compliance: A one-time cleanup does not address the volume, diversity, and complexity of information being created.
4 Ways to Determine ROI around Data Cleanup. While you don’t need to keep all that information you currently manage, there is a lot you do need to properly take care of. That requires recordsmanagement. Webinar Recap: Managing Retention Policies the Right Way. Creating an Agile RecordsManagement Plan.
Spoliation concerns Your organization spent hundreds of thousands of dollars to implement the perfect recordsmanagement program. The information lifecycle rules are being executed and it’s time to review the first set of records for disposition. Just as much was spent on the software and implementation.
Now that you’re meeting via Zoom, you still do all those things, but you also have the option to easily make a recording of the meeting and send open or private messages to other attendees. Is there any administrative or legal need to record your meetings?
They can be useful for back file and day forward conversion, in applications including recordsmanagement, archiving and storage, and Enterprise Content Management (ECM). The DR-G2110 DR-G2140 scanners are ideal for processing large amounts of documents in centralized or back office production scanning environments.
Why Your Data Cleanup Efforts Are Probably Failing Written by Data cleanup feels like the house chore everyone knows they should doyet it rarely makes it to the top of the to-do list until something goes catastrophically wrong. Below are the key takeaways, along with insights to get your cleanup initiative on track.
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