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The processes businesses have used to manage their records has steadily evolved over time but remained fairly standard for decades. Recently, recordsmanagement practices and systems have leaped forward. AI can automatically classify thousands of documents within minutes while maintaining high accuracy rates.
Poor recordsmanagement affects an organizations efficiency and workflow, but the hidden risks can be even more damaging. Poorly managedrecords can create legal liabilities and can also cause headaches with vendors, clients, and investors, hurting your bottom line.
This means that, for recordsmanagers to continue to remain relevant, we need to ensure that we are on top of new developments in records and information management that will significantly impact our organizations. Information Management Skills. But just because it's trite doesn't mean it's not true.
Web archiving involves using software to take periodic snapshots to preserve as much data as you need about your organization’s website, including any associated metadata. The benefits are that this practice shows your recordsmanagement program: is proactive about capturing and preserving its records.
Overhauling a recordsmanagement system can be a daunting task. Understanding what worked previously, what didn’t work, and what new programs to implement are all elements in an office recordsmanagement overhaul. Overhauling a recordsmanagement system should not be a one person task. Form SLR 508.
When most people think of archives, the first thing that comes to mind is Indiana Jones swinging on vines and storing artifacts in giant rooms. While that is an interesting popular image, the archives and archivists here at the Texas State Library and Archives Commission (TSLAC) are the protectors of documented history.
In the field of recordsmanagement, there are logistical and large-scale projects that can challenge and perplex RIM professionals. The Office of Archives and Records (OAR) is the official repository for the records of the ANO. The following image was taken by Dr. Emilie Gagnet Leumas. Hurricane Ida Preparations.
A common misconception is that only financial- and personnel-powerful archives like state and federal archives have the resources to implement an exhibit displaying part of its archival collection. However, you may be surprised what a small or in-house archiving team can accomplish with relatively few resources.
Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to recordsmanagement and others which might share common themes. “Resourceful RecordsManagers” —The Schedule (Society of American Archivists). . The outcome?
Create an information governance team including representatives from IT, RecordsManagement, Compliance, Legal, Information Security, and Line of Business. Prioritize day-forward automated classification , particularly for email, process archives, and routine inbound content. Bake governance into the process.
Digital Imaging Lab [technologies] at Archives 2–[photographed for] Prologue use. National Archives Identifier: 184340999 We continue our series of posts to support the publication of 36 CFR section 1236 subpart E – Digitizing Permanent Records , which provides the requirements for digitizing permanent records.
The National Archives and Records Administration ( NARA ) and Office of Management and Budget ( OMB ) set forth the government-wide policy M-19-21 as a directive to progress how government records are managed. Automated system/s to capture, categorize and securely retain electronic content and metadata.
Robbins took the audience on a journey introducing all the conference themes that were then touched on throughout the day– building and growing relationships between recordsmanagement and other related groups, namely cybersecurity and information technology.
We frequently receive questions about the roles and responsibilities for Senior Agency Officials for RecordsManagement (SAORM) and Agency Records Officers. The head of each agency has overall responsibility for establishing and maintaining an active and efficient recordsmanagement program.
The terms “digital” and “electronic” are often used interchangeably these days, including when it comes to talking about recordsmanagement. Digital Vs. Electronic Records – FAQs and Differences. To understand the differences between digital and electronic records, let’s define each of them and look at the uses of each.
Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to recordsmanagement and others which might share common themes. Friday says, “Prick your ears and read about this important information!”
Impacts of the Cloud on RecordsManagement and ArchivesA book edited by Salvador P. The post Scholar Calling on Writers for New Book: Impacts of the Cloud on RecordsManagement and Archives appeared first on IG GURU. This story by Argentine author Jorge Luis Borges (1899–1986) could easily […].
Facilitate Compliance and Governance : Use metadata to automate recordsmanagement processes, apply retention policies, and ensure regulatory compliance. Apply Metadata : Add relevant metadata labels to each file, making them easily searchable and manageable. You come across two cans: A plain can with no label.
Instead, it is intended to provide general information as a resource for recordsmanagement teams. Take a moment to think about the systems your local government or agency uses to manage its electronic records. What would your ideal Electronic Document and RecordsManagement System (EDRMS) look like?
Jessika is Williams College’s RecordsManager and Digital Resources Archivist. This is her fourth year serving on the recordsmanagement steering committee. Based in Williamstown Massachusetts, Jessika leads the recordsmanagement program and navigates records policies specific for small liberal arts colleges.
Our theme is Records Are Virtually Everywhere. This event is organized by the Texas State Library and Archives Commission (TSLAC) and co-sponsored with the Texas Department of Information Resources (DIR) to promote electronic recordsmanagement in Texas government.
When we talk about recordsmanagement on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than recordsmanagement? Collaboration.
Today’s post is mainly in response to “ Digital Media and the Case of the Missing Archives ,” written by Danielle Tcholakian who in turn seems to have been inspired by an article in the Columbia Journalism Review. So let us start a mutual conversation with me first asking journalists, what do you mean by “archives”?
The start of the new year offers an opportunity to get a better handle on your recordsmanagement. In this blog, we offer tips for overhauling your recordsmanagement programme in 2019. Conduct a Record Inventory. A records inventory provides the foundation for a sound recordsmanagement programme.
Although some business owners are not aware of it, virtually all businesses engage in some type of recordmanagement. While recordmanagement is a necessity across industries, it is not without its share of obstacles. One of the largest barriers to recordmanagement is that it can get quite expensive.
The primary goal of the inventory is to supply the data needed to create the timetable for the inventory, and it also aids in the detection of recordsmanagement issues. When completed, the inventory should include all offices, all records, and all non-record goods. And now for the Legal Jargon or Legalese—Florida.
Committee Chair, Jessika Drmacich will present a hybrid session titled, “Preserving the Past, Securing the Future: Email Archiving as a Pillar of Research Infrastructure” on Thursday, August 16 th from 3:15 pm until 4:30 pm. Make sure to mark these sessions on your calendar and help us support our fellow presenters.
The entire archive has since been made into a searchable website on the Dark Web. But investigators found the file also contained an entire copy of ransom_man’s home folder, a likely mistake that exposed a number of clues that they say point to Kivimaki. “There were also other projects and databases.”
Making the switch to a more convenient recordsmanagement system can save your company time, money and headaches. Even better, a streamlined, updated recordsmanagement system means your employees can access the files they need quickly and easily. Armstrong Archives. What’s the first step?
All these questions loom large in the pursuit of creating, growing, and maintaining a recordsmanagement program. Everything you learned about working with people and providing customer service can be gleaned and applied to your recordsmanagement responsibilities. “Why won’t they let go (of their records)?
Several weeks ago the University Archivist and I conducted our bi-annual University Archives and RecordsManagement training session, part of our Office of Human Resources Faculty and Staff Development Program. While records professionals may want to nerd out on recordkeeping topics, our users may not be as pro-active.
Create an Information Asset Register of the data you have in your possession (both electronic and hard copy) and review it against the business’ Records Retention Policy to identify the data that you no longer need. Securely Destroy Files You No Longer Need. First, secure destruction sacks are delivered to your office.
Both local governments and state agencies want to know if they ‘go paperless’ — if they digitize their essential records — can they get rid of the original paper or film copies? For state agencies , the authority to store records electronically is found in Tex. Check out the full list of requirements in Bulletin 1.
Program Director for University RecordsManagement, Brandeis University. Agile RecordsManagement. Identifying and publishing relatively straightforward record categories ( e.g. 7-year financials, permanent archivalrecords) is a good and possibly quick place to start. George Despres, CRM.
Nearly 100 people came together last Saturday in Austin, Texas, for the annual meeting of the RecordsManagement Section. 20 blog posts on The Schedule , ranging from scheduling email to wrangling Google Team Drives and including a new entry in our ongoing series profiling Resourceful RecordsManagers.
S49-07-001 – STS-049 – In cabin view of crewmember at the forward flight deck with laptop terminal National Archives Identifier: 22702275 In this blog post, we will explore the key aspects of metadata requirements and their significance in recordkeeping.
This event is organized by the Texas State Library and Archives Commission (TSLAC) and co-sponsored with the Texas Department of Information Resources (DIR) to promote electronic recordsmanagement in Texas government. Our theme is Accelerating Towards the Texas of Tomorrow.
Secure Reporting : Receive comprehensive insights without exposing confidential data. Automated Workflows : Utilize advanced tools to automate identification, collection, and archiving, reducing manual effort and errors. Clean Exit : Post-assessment, Gimmal Discover is uninstalled, and all cloud data is deleted.
The theme this year is Better Together in a Digital World: Security and Retention. We want to you to speak at e-Records 2019. TSLAC and DIR are looking for learner-focused presentations that build core skills and share practical knowledge and experience related to digital collaboration, communication, security, and retention.
This cuts down on copies AND versions – and actually improves information security by adding a layer of login requirement in order to access the linked document. Again, there can be recordsmanagement concerns here, but this can be a great way to ensure that low-value or fairly short-lived content can be gotten rid of efficiently.
Email archives and.PST files. Return of physical security credentials. Hardware and information should be retained until it is determined that there is no liability; this determination should be made through consensus among, at a minimum, the business unit, HR, legal, IT, and recordsmanagement.
Hmmm … sounds a lot like recordsmanagement, doesn’t it? That’s no coincidence because the tenets of recordsmanagement are encompassed within IG (along with legal, privacy, risk/compliance, security, technology, etc.). all of which require the same disciplines we utilize when managing our records.
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