This site uses cookies to improve your experience. To help us insure we adhere to various privacy regulations, please select your country/region of residence. If you do not select a country, we will assume you are from the United States. Select your Cookie Settings or view our Privacy Policy and Terms of Use.
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Used for the proper function of the website
Used for monitoring website traffic and interactions
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Strictly Necessary: Used for the proper function of the website
Performance/Analytics: Used for monitoring website traffic and interactions
The processes businesses have used to manage their records has steadily evolved over time but remained fairly standard for decades. Recently, recordsmanagement practices and systems have leaped forward. Advanced Tech Takes Center Stage in ERM There are new standards in modern electronic recordsmanagement.
Whether a record is in the format of a letter, an email, fax, a web, or other transaction, the chances are today that it originally was created with one or more computers. This is a situation that has crept up on us relatively fast and unnoticed by some organizations in recordsmanagement terms at least.
Poor recordsmanagement affects an organizations efficiency and workflow, but the hidden risks can be even more damaging. Poorly managedrecords can create legal liabilities and can also cause headaches with vendors, clients, and investors, hurting your bottom line.
To say goodbye to October, Archives Month, we think it’s time to explore the differences between the RecordsManagement and Archives disciplines. Do recordsmanagers know anything about archival science? Do archivists even think about recordsmanagers? Preservation.
This means that, for recordsmanagers to continue to remain relevant, we need to ensure that we are on top of new developments in records and information management that will significantly impact our organizations. Information Management Skills. But just because it's trite doesn't mean it's not true.
When I teach, questions often come up about the differences and similarities between document management and recordsmanagement. Document Management. Document management is used to track and manage documents that are in process. RecordsManagement. Is there any difference? Which one is best?
Web archiving involves using software to take periodic snapshots to preserve as much data as you need about your organization’s website, including any associated metadata. The benefits are that this practice shows your recordsmanagement program: is proactive about capturing and preserving its records.
There is a school of thought that traditional recordsmanagement is dead, a remnant of the past along with paper-based technologies. We know that recordsmanagement continues to play, or has the potential to play, a vital role in the larger information governance framework. This is not entirely accurate.
How w e communicate with on e another evolves as technology changes and we become a more mo bile workforce. Mobile apps like WhatsApp , text messaging and collaboration tools like Microsoft Teams and Slack are all part of our corporate communications landscape these days.
Recordsmanagement is an important component of any information governance strategy , but do you know what goes into your recordsmanagement strategy to be successful? While retention management solves the problem of managing large volumes of information, it does not address compliance challenges.
What if your organization’s entire records team won the lottery today and quit? What would happen to your records program? If you had a recordsmanagement playbook in place, your newly hired team could hit the ground running! The Benefits of Using a RecordsManagement Playbook. What is a Playbook?
Overhauling a recordsmanagement system can be a daunting task. Understanding what worked previously, what didn’t work, and what new programs to implement are all elements in an office recordsmanagement overhaul. Overhauling a recordsmanagement system should not be a one person task. Form SLR 508.
This article was written by AIIM Florida Chapter Board Member Alvaro Arias Cruz , District Director of Archives of Bogotá. Colombia has one of the most robust and comprehensive archives laws in the Latin American region, identified as the General Archives Law (Law 594 of 2000).
Finally… an installment of resourceful recordsmanagers! This time we are featuring Holly Dolan, Denton County – RecordsManagement Officer! What led you to choose your current career in RecordsManagement? Like so many recordsmanagers, I kind of fell into it! Photo coming soon!).
Records are to be safeguarded for as long as they have business value, and then they should be sent to the archives or destroyed. And records should be managed according to that value, not dependent on their physical or logical format. Streamline and automate" must become the recordsmanagement rallying cry.
It’s October, which means that it is once again time to celebrate American Archives Month ! First on the docket: web archiving. Web archiving requires the use of a preservation format that maintains all hyperlinked content and metadata in its original context. Store the harvested data in a web archive format, like WARC.
The National Archives and Records Administration (NARA) is the nation's record keeper. We identify, protect, preserve, and make publicly available the historically valuable records of all three branches of the federal government. NARA is also the nation’s recordsmanager.
The recordsmanagement assistance unit at the Texas State Library and Archives Commission (TSLAC) receives many questions from state agencies when it comes to recertifying retention schedules. Let’s look at what archives considers when reviewing a record. What is t he purpose of the record?
When most people think of archives, the first thing that comes to mind is Indiana Jones swinging on vines and storing artifacts in giant rooms. While that is an interesting popular image, the archives and archivists here at the Texas State Library and Archives Commission (TSLAC) are the protectors of documented history.
.” He spoke at length about the importance of good recordsmanagement, including this praise: “Our debt to the recordsmanagers is very great, in at least two respects. Adequate selection and preservation are byproducts of good recordsmanagement.
Case 1: Our recordsmanagement compliance files are from the 1990s or earlier. ? Case 2: We have several ordinances and/or letters from different periods instead of one document that has all our recordsmanagement policy information. ? Are you in a similar situation to one or more of the cases presented below? ?
In the field of recordsmanagement, there are logistical and large-scale projects that can challenge and perplex RIM professionals. The Office of Archives and Records (OAR) is the official repository for the records of the ANO. The following image was taken by Dr. Emilie Gagnet Leumas. Hurricane Ida Preparations.
The Archives and information services division at the Texas State Library and Archives Commission (TSLAC) has a sophisticated electronic records processes. Many agencies who submit their records to the Archives, may not know how their records are incorporated into TSLAC’s archival inventory.
A common misconception is that only financial- and personnel-powerful archives like state and federal archives have the resources to implement an exhibit displaying part of its archival collection. However, you may be surprised what a small or in-house archiving team can accomplish with relatively few resources.
As a person who recently earned a job as a Government Information Analyst with the Texas State Library and Archives Commission (TSLAC), I had no idea how complex recordsmanagement would be. SLR 504 and 508 forms, RecordsManagement Officer (RMO), inventories, etc., Understand the purpose of recordsmanagement.
A recent assignment for one of her classes was to interview a practicing Archivist and/or RecordsManager about the “qualified practices” of the profession and write up a paper/presentation/something else summarizing and analyzing it. What made you want to switch from archives to recordsmanagement?
During the course of consulting, we analysts are sometimes asked if TSLAC has a certification program for recordsmanagement. However, there are several organizations that do offer such programs for those in recordsmanagement to undertake to further their education and assert the skills learned in a professionally-recognized way.
The Virginia Assoc of Govt Archives & RecordsManagers Virtual Conference is scheduled October 28 and registration is open. The post Webinar: Virginia Association of Government Archives and Records Administrators on October 28th 9am-12:30pm appeared first on IG GURU. The ½ day virtual conference (9 a.m. –
The Texas State Library and Archives Commission (TSLAC) and the Texas Department of Information Resources (DIR) are offering a bountiful harvest of free and low-cost learning opportunities in October. 10/03 DIR Technology Showcase- Data Storage & Digital Archives. Mark your calendars! Hosted by DIR. ADDITIONAL RESOURCES.
Classes are being held at our main location, Lorenzo de Zavala Archives and Library building, 1201 Brazos St., Introduction to RecordsManagement – Full Day Workshop. Learn the basic concepts of recordsmanagement: legal obligations, definitions, and how to read a retention schedule. Austin, TX 78701.
With a delayed start, please welcome this year’s talented Society of American Archivists RecordsManagement Committee. The colloquium will highlight three of our favorite experts in the archives, records, and information fields. RecordsManagement Annual Section Meeting, July 2024!
Create an information governance team including representatives from IT, RecordsManagement, Compliance, Legal, Information Security, and Line of Business. Don’t burden a recordsmanager with your end users’ day-to-day jobs; take retention management out of their hands where possible by automating document classification and retention.
Digital Imaging Lab [technologies] at Archives 2–[photographed for] Prologue use. National Archives Identifier: 184340999 We continue our series of posts to support the publication of 36 CFR section 1236 subpart E – Digitizing Permanent Records , which provides the requirements for digitizing permanent records.
The National Archives and Records Administration ( NARA ) and Office of Management and Budget ( OMB ) set forth the government-wide policy M-19-21 as a directive to progress how government records are managed. Integrated management capabilities for electronic records, regardless of storage location.
Samara is University Records Officer at George Mason University, and you'll hear her say that information chaos is an ongoing challenge for her team, but working to build a more tightly integrated partnership between recordsmanagement and IT has been one way she is finding success in overcoming the chaos.
Christopher “Eddie” Kline joined our staff as the new Director of RecordsManagement Training program in May and we asked him a few questions. New RecordsManagement Training program director, Christopher “Eddie” Kline. My familiarity with recordsmanagement training was limited.
- This is one of the first questions organizations have when implementing a recordsmanagement solution. Different organizations can have varying interpretations of what a record means to them. It might seem like a basic question to ask, but it is harder to answer than you may think.
The terms “digital” and “electronic” are often used interchangeably these days, including when it comes to talking about recordsmanagement. Digital Vs. Electronic Records – FAQs and Differences. To understand the differences between digital and electronic records, let’s define each of them and look at the uses of each.
Today on Records Express, guest author Alina M. Semo, Director of the Office of Government Information Services (OGIS), the Federal Freedom of Information Act (FOIA) Ombudsman’s office, discusses the vital role recordsmanagement teams play in agencies’ responses to FOIA requests. Their final report is posted on our website.
Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to recordsmanagement and others which might share common themes. Friday says, “Prick your ears and read about this important information!”
Please join the SAA RecordsManagement for one (or two, or three) of our upcoming events! Upcoming Coffee Chats On Tuesday, January 28 th from 2:00-3:00 EST well be discussing the Emotional Impacts of Records & Archives Work. We are seeking proposals for short presentations (6-12 minutes) on recordsmanagement topics.
We organize all of the trending information in your field so you don't have to. Join 55,000+ users and stay up to date on the latest articles your peers are reading.
You know about us, now we want to get to know you!
Let's personalize your content
Let's get even more personalized
We recognize your account from another site in our network, please click 'Send Email' below to continue with verifying your account and setting a password.
Let's personalize your content