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Whether a record is in the format of a letter, an email, fax, a web, or other transaction, the chances are today that it originally was created with one or more computers. This is a situation that has crept up on us relatively fast and unnoticed by some organizations in recordsmanagement terms at least. sometimes within days.
This means that, for recordsmanagers to continue to remain relevant, we need to ensure that we are on top of new developments in records and information management that will significantly impact our organizations. Information Management Skills. But just because it's trite doesn't mean it's not true.
To say goodbye to October, Archives Month, we think it’s time to explore the differences between the RecordsManagement and Archives disciplines. Do recordsmanagers know anything about archival science? Do archivists even think about recordsmanagers? Preservation.
The information flow is complicated, and the governance implications are substantial. Every aspect of content flow and collaboration – including Microsoft Teams and its information—must be integral to the organization’s approach to information governance. What is your existing Information Governance strategy?
The National Archives and Records Administration (NARA) is the nation's record keeper. We identify, protect, preserve, and make publicly available the historically valuable records of all three branches of the federal government. NARA is also the nation’s recordsmanager.
There is a school of thought that traditional recordsmanagement is dead, a remnant of the past along with paper-based technologies. We know that recordsmanagement continues to play, or has the potential to play, a vital role in the larger information governance framework. This is not entirely accurate.
Overhauling a recordsmanagement system can be a daunting task. Understanding what worked previously, what didn’t work, and what new programs to implement are all elements in an office recordsmanagement overhaul. Overhauling a recordsmanagement system should not be a one person task. Form SLR 508.
Web archiving involves using software to take periodic snapshots to preserve as much data as you need about your organization’s website, including any associated metadata. The benefits are that this practice shows your recordsmanagement program: is proactive about capturing and preserving its records.
Enter metadata—a powerful tool that can revolutionize your information governance strategy. Facilitate Compliance and Governance : Use metadata to automate recordsmanagement processes, apply retention policies, and ensure regulatory compliance. Compliance : Ensure recordsmanagement policies are consistently applied.
Recordsmanagement is an important component of any information governance strategy , but do you know what goes into your recordsmanagement strategy to be successful? While retention management solves the problem of managing large volumes of information, it does not address compliance challenges.
What if your organization’s entire records team won the lottery today and quit? What would happen to your records program? If you had a recordsmanagement playbook in place, your newly hired team could hit the ground running! The Benefits of Using a RecordsManagement Playbook. What is a Playbook?
How w e communicate with on e another evolves as technology changes and we become a more mo bile workforce. Mobile apps like WhatsApp , text messaging and collaboration tools like Microsoft Teams and Slack are all part of our corporate communications landscape these days.
Finally… an installment of resourceful recordsmanagers! This time we are featuring Holly Dolan, Denton County – RecordsManagement Officer! What led you to choose your current career in RecordsManagement? Like so many recordsmanagers, I kind of fell into it! Photo coming soon!).
It’s October, which means that it is once again time to celebrate American Archives Month ! First on the docket: web archiving. When it comes to local government and state agency websites, retention periods will vary depending on the function and content of the information uploaded to the web. The Basic Steps.
This article was written by AIIM Florida Chapter Board Member Alvaro Arias Cruz , District Director of Archives of Bogotá. Colombia has one of the most robust and comprehensive archives laws in the Latin American region, identified as the General Archives Law (Law 594 of 2000).
The recordsmanagement assistance unit at the Texas State Library and Archives Commission (TSLAC) receives many questions from state agencies when it comes to recertifying retention schedules. Let’s look at what archives considers when reviewing a record. What is t he purpose of the record?
Case 1: Our recordsmanagement compliance files are from the 1990s or earlier. ? Case 2: We have several ordinances and/or letters from different periods instead of one document that has all our recordsmanagement policy information. ? Case 8: Our local government wants to keep all records permanently. ?
.” He spoke at length about the importance of good recordsmanagement, including this praise: “Our debt to the recordsmanagers is very great, in at least two respects. Adequate selection and preservation are byproducts of good recordsmanagement.
When most people think of archives, the first thing that comes to mind is Indiana Jones swinging on vines and storing artifacts in giant rooms. While that is an interesting popular image, the archives and archivists here at the Texas State Library and Archives Commission (TSLAC) are the protectors of documented history.
For information governance professionals, understanding and managing RIOT data is crucial. Data Governance Challenges You can’t protect or govern what you can’t access or read. This solution helps enterprises and government agencies uncover and remediate RIOT data effectively.
The Virginia Assoc of Govt Archives & RecordsManagers Virtual Conference is scheduled October 28 and registration is open. The post Webinar: Virginia Association of GovernmentArchives and Records Administrators on October 28th 9am-12:30pm appeared first on IG GURU.
We are hosting local government classes on September 11-12, 2019. Classes are being held at our main location, Lorenzo de Zavala Archives and Library building, 1201 Brazos St., Introduction to RecordsManagement – Full Day Workshop. Managing Electronic Records – Full Day Workshop. Each class is $20.
When we talk about recordsmanagement on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. In a nutshell, this is information governance. ” That sounds great! Extra Phases.
In the field of recordsmanagement, there are logistical and large-scale projects that can challenge and perplex RIM professionals. The Office of Archives and Records (OAR) is the official repository for the records of the ANO. The following image was taken by Dr. Emilie Gagnet Leumas. Hurricane Ida Preparations.
For recordsmanagers, this presents unprecedented levels of complexity. According to a recent AIIM survey, 42% of respondents reported that the volume and variety of records within their M365 implementation are expanding too quickly to manage and protect properly. Some or all may seem familiar: Talk to your users.
The National Archives and Records Administration ( NARA ) and Office of Management and Budget ( OMB ) set forth the government-wide policy M-19-21 as a directive to progress how governmentrecords are managed. M-19-21 is a government-wide initiative that applies to all federal agencies.
As a person who recently earned a job as a Government Information Analyst with the Texas State Library and Archives Commission (TSLAC), I had no idea how complex recordsmanagement would be. SLR 504 and 508 forms, RecordsManagement Officer (RMO), inventories, etc., Responsibilities in recordsmanagement.
During the course of consulting, we analysts are sometimes asked if TSLAC has a certification program for recordsmanagement. However, there are several organizations that do offer such programs for those in recordsmanagement to undertake to further their education and assert the skills learned in a professionally-recognized way.
The post The Governance and Recordkeeping Around the World Newsletter April 2021 Edition available via Library and Archives Canada appeared first on IG GURU. Check out the post here.
Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to recordsmanagement and others which might share common themes. “Resourceful RecordsManagers” —The Schedule (Society of American Archivists). The outcome?
We are excited to announce that we will be hosting local government classes on: March 18 – 19, 2020 May 6 – 7, 2020. Classes are being held at the Lorenzo de Zavala Archives and Library building, 1201 Brazos St., Introduction to RecordsManagement – Full Day Workshop. Each class is $20 per person, per day.
Back in 2017, I called up a few of the information governance friends I’d made through the AIIM Community to better understand the challenges they were up against. If they don't, they will NEVER change the status of information management within their organizations. What Does Information Governance Mean in 2021 and Beyond?
The Texas State Library and Archives Commission (TSLAC) and the Texas Department of Information Resources (DIR) are offering a bountiful harvest of free and low-cost learning opportunities in October. 10/03 DIR Technology Showcase- Data Storage & Digital Archives. Mark your calendars! Hosted by DIR. ADDITIONAL RESOURCES.
If you are a Clerk, RecordsManager or Archivist for City or County Government, our practical “How we do it” videos are for you! Five steps to fill a public records request. Transparency of government operations and decisions to the public is of the utmost importance. Welcome to the "How we do it" Video Series.
Additionally, due to COVID-19, your agency may be reevaluating your emergency plan(s) concerning your recordsmanagement functions. The first step is to identify and protect your essential records , but we will assume that you have already done this. Do you have reliable backups of your electronic records stored offsite?
2/22/2019 1:00 PM (Washington, D.C.) – On February 12, 2019, the National Association of GovernmentArchives and Records Administrators (NAGARA) distributed a survey to federal governmentrecordsmanagers to learn about the effect of the partial government shutdown on federal recordsmanagement programs.
Whereas the pilots of yesteryear had to decide whether to take their aviation skills and adapt them to space flight, you must choose whether to adapt and expand your records disciplines and apply them to all of your organization’s information – regardless of its data type, format, delivery medium, department, or location. Are You Ready?
This year, ARMA International released the Informational Governance Implementation Model (IGIM), beta version. There are, of course, other information governance (IG) models available to the community, each looking at IG through a different lens. PDF/a for archiving or locked/uneditable finalized records)?
With a delayed start, please welcome this year’s talented Society of American Archivists RecordsManagement Committee. The colloquium will highlight three of our favorite experts in the archives, records, and information fields. RecordsManagement Annual Section Meeting, July 2024!
And, now for our much awaited series: Resourceful RecordsManagers! This month we meet George Despres, the Program Director for University RecordsManagement at Brandeis University. What led you to choose your current career in RecordsManagement? I also received my recordsmanagement certification (CRM).
We frequently receive questions about the roles and responsibilities for Senior Agency Officials for RecordsManagement (SAORM) and Agency Records Officers. The head of each agency has overall responsibility for establishing and maintaining an active and efficient recordsmanagement program.
- This is one of the first questions organizations have when implementing a recordsmanagement solution. Different organizations can have varying interpretations of what a record means to them. It might seem like a basic question to ask, but it is harder to answer than you may think.
If you work for a local government and have interacted with us, there’s a good chance you’ve heard us talk about whether or not you’re “in compliance.” To start, we want to be clear about what you’re supposed to comply with: the Local GovernmentRecords Act (LGRA), which we publish as Bulletin D. The paperwork polka c.1890.
Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to recordsmanagement and others which might share common themes. Friday says, “Prick your ears and read about this important information!”
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